What to do when there is no 2013 W-4

Every time you hire an employee you need a signed W-4 completed by the employee. For 2013 we have a bit of a dilema. The IRS has not made the 2013 W-4 available yet.

So what's an employer to do with with that new employee? Simple, use the 2012 document. Hopefully you have kept a blank copy of the 2012 W-4. It is no longer on the IRS site. Nor are there any clear instructions on what to do in the meantime. Let use common sense and stay calm. The purpose of the form is simple:

"Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes." -IRS W-4 form instructions

As the employer, you are obligated to withhold taxes based on information taken from the employee's W-4 and keep that document on file in your office. The only time you should need it is if  the IRS or some other authorized government agency comes knocking on your door for an audit.

When the 2013 W-4 is made available by the IRS I will post a link for your convenience. You should then have employees complete the 2013 form. Other than that you will only need updated forms if the employee requests a change to their withholdings. As always, document everything.

What other forms and documents would you like quick links to from Employbetter.com?