Going paperless may be one of the best ideas for your small business payroll. When everyone is on direct deposit why handout paper pay stubs. In addition to the environment, there are some practical performance benefits to take advantage of by ditching paper in your payroll process.
Green up your payroll: Paperless payroll means less paper consumption. Ok, we got the obvious one out of the way.
Increase employee privacy and security: Most identity theft doesn't happen online, it happens on paper. Unsecured paper with personal information is still the easiest way to bring a financial catastrophy to someone's wallet. If employees receive their net pay via direct deposit the corresponding pay stub is often left behind. The worst example shared with me was an employee admitting their glove compartment was overflowing with unopened pay stubs.
Archival: Do your employees, the payroll administrator, or yourself a favor; give your staff access to their stubs online. Employees can retrieve and reprint pay stubs on their own time from the leisure of their couch.
Employee Moral: While watching a dvd of Mad Men I a laughing at one employee who gets another employee's pay check by mistake. He can't resist, opens the check, and is thoroughly disappointed. Part of keeping employees happy and focused on the mission is keeping their individual pay private.
Paying employees accurately and promptly is foundational to maximizing performance. The more tools you can use to instill confidence the more people can focus on delivering the level of service that helps you stand out from the crowd.
Share your ideas on taking your pay stub to the cloud.
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